１．愛媛大学新型コロナウイルス感染症に対するBCPステージについて/Current Activity Restriction Index of Ehime University
◎ステージ「イエロー」の活動方針 Current alert level is "Yellow" (defined by a color-coded alert levels independently established by Ehime University.)
The activity policy for Level "Yellow" is as follows.
Policy for educational activities (classes and club activities)
1. Remote learning is actively implemented.
However, face-to-face classes may be conducted while taking thorough measures to prevent infection.
2. Extracurricular activities may be conducted in stages while taking thorough measures to prevent infection.
3. Activities such as training camps and field work are prohibited.
Policy for conducting research activities on campus
1. Conduct research in a safe environment.
2. Faculty and staff will only conduct necessary research.
3. Students will conduct their research at home as much as possible.
4. Students can use facilities on campus while taking thorough measures to prevent infection.
※At the discretion of the head of the department, some research activitiey restrictions may be relaxed.
Study Spaces, such as PC rooms and classrooms with Wi-Fi for students who don’t have full Internet access, will be open for use from Monday, June 8th, 2020.
Use of Study Space
The following students can use the study spaces;
1. Those who do not have sufficient internet devices (such as computer, tablet, or smartphone).
2. Those whose internet environment at home does not sufficiently support remote learning.
3. Those who need to study at the university before and/or after face-to-face classes.
-How to apply
Please present your student ID card at the reception desk of the classroom you wish to use. If a large number of students come, you may have to wait. The location details are listed after Notes.
*When using computers, follow Ehime University Information Security Guidelines and use them with care.
*If you need to watch or listen to audible data, make sure to bring your earphones, headphones, or cameras.
*When you talk in the rooms, use as small a voice as possible.
*If you are not feeling well, have coughs or fever, please refrain from coming to the university.
*When using the classrooms, please observe the precautions instructed by the university, such as wearing a mask and disinfecting with alcohol when entering and leaving the room.
1. Please follow the instructions of the university or your faculty/grad. school when attending remote classes.
For that purpose, be sure to check the messages (email) and announcements from the university every day.
Please be sure to reply when the your supervisor or other university staff requests a reply.
* If you do not receive a notification from the faculty by April 29, please contact the academic affairs office you your faculty listed below.
2. When using Moodle, refrain from downloading large files. Those actions may cause the server to go down.
3. If do not have internet access, computers, tablets, smart phones, etc., please consult with the International Office.
4.When taking a remote class, please observe network etiquette and manners, and do not violate copyright and other related laws.
5. If you have any problems in your student life, please contact the following.
1) Consultation regarding classes
>Academic affairs office of your faculty/grad. school listed below
2) Counseling about student life
>International Office or Prof. Ruth Vergin
3) Consultation on Moodle
>General Information Media Center Contact List
３．新型コロナウイルス感染症の受診や体調の相談について/Medical examination and consultation for COVID-19
The University Health Service Center's website summarizes notices about the COVID-19. Please note that we will add more information as the situation changes, so be sure to check for the latest information. Health Service Center website
We would like to remind you that you should take the following precautions in your daily life, especially at your part-time job or during your extracurricular activities.
1. Notify the university if you are to take a PCR test or antigen test for COVID-19!
If you feel that you may have been infected with COVID-19, or if you have symptoms of a cold, please contact Ehime University (Health Service Center or International Relations Division). *If you have any symptoms
If you undergo a PCR test for COVID-19, please be sure to notify Ehime University beforehand.
2. Traveling out of the prefecture
Ehime University has established its own "Specially Designated Areas" and "Designated Areas" for prefectures where infection with the new coronavirus is spreading.
We strongly urge you to refrain from traveling to these specially designated areas, except in case of emergency and unavoidable circumstances. Students who have stayed in the special designated areas should stay at home for 10 days after returning to Ehime.
The absence from face-to-face classes during this period will be considered as "absence with a reasonable reason", so please notify your faculty team/academic affairs office to complete the procedure when you come to campus. *Specially Designated Areas or Designated Areas (in Japanese only)
Please also refrain from traveling to the designated areas. If you travel to a designated area, please observe your health, avoid contact with unspecified number of people, and take other actions to prevent the spread of infection for 10 days after returning Ehime.
Whenever you travel outside the prefecture, please take adequate measures to prevent the spread of infection. *In addition, we still ask you to refrain from traveling abroad, including temporary return to your home country.
3. Due to the continuing spread of infection of COVID-19 in Ehime Prefecture and the fact that Ehime Prefecture is now included in the criteria for "designated areas" set by the University,
the university requests that you refrain from eating out, attending social gatherings, going to karaoke, etc. for the time being.
In particular, you should refrain from eating and drinking, especially while singing, in groups of five or more people, as there seems to be a high risk of infection.
Even without eating or drinking, you should not use facilities with 3Cs (see below) or with no infection control measures.
*3Cs: Closed spaces with poor ventilation, Crowded and Close-contact settings
4. Please try to refrain from taking part-time jobs that are considered problematic from the point of view of infection prevention.
With the start of the fall semester, the number of face-to-face classes has increased. Each student’s cooperation will help prevent the spread of infection.
Please act with extreme caution and a high level of self-awareness.
If you have any of the following symptoms, please contact the Consultation Center for COVID-19 immediately.
・If you have severe symptoms, such as difficulty breathing, feeling of exhaustion or high fever.
・If you have an underlying disease, and if you have symptoms of a relatively mild cold, such as a fever or cough.
・If the symptoms of a relatively mild cold, such as a fever or cough, persist.
If you see a doctor, report the results to the Health Services Center or the Student Life Support Division at Ehime University.
４．特別定額給付金について【1人につき10万円の給付】/On financial support of \100,000 by the Japanese government
The Japanese government has announced that, due to economical difficulties caused by COVID 19, it will be giving financial support of \100,000 to residents of Japan. The eligibility and application process are given below, please note that it may change in the future.
In addition to Japanese citizens, all foreign residents who have Resident Cards as of April 27, 2020 are eligible. If there is more than one person with a Resident Card in a household, the registered head of the household shall be the recipient for all.
An application form will be mailed from the local government to the head of each household and the head of the household must submit the application on behalf of all the people in the household by postal mail or online (for My Number Card holders).
Unless otherwise noted, the money will be paid by bank transfer to a bank account in the applicant's name.
If you have a My Number card, you can apply online from today May 1(Fri.).
If you do not have a My Number card, the application form will be mailed between May 18 (Mon.) and 26 (Tue.) to the address you register your resident card.
For the details, please check the following Matsuyama City website Matsuyama City website
The starting date of application and bank transfer will be determined by the municipality.
People will have about 3 months to fill out and send their applications.
Please be aware of any fraud or scams that urge you to apply by any other methods.
Ehime University has established an Emergency Financial Support Program for students with financial difficulties due to the new coronavirus (COVID 2019).
①Payment amount: \30,000 per person
（Based on the number of applicants, the number of recipients and times will be determined.）
②Application deadline: 17:00, Fri. May 15, 2020
If you want to apply, please refer to the following website. Emergency Financial Support Program Application guidelines (in English)
６．【第2回目募集】(文科省)「学びの継続」のための「学生支援緊急給付金」について/【2nd Round】MEXT Emergency Financial Support for Students
**申請期間は終了しました（7月15日）/Application period has ended (July 15)**
The Ministry of Education, Culture, Sports, Science, and Technology (MEXT) has started a second round of application for the Emergency Financial Support for Students.
This grant applies only to Ehime University students.
The following are NOT eligible: research students, non-degree students, auditors, special
auditors & special research students (exchange students), JSPS Special fellow srtudents, MEXT scholarship students（※）, foreign
government-sponsored students, and JICA students
※Monbukagakusho Honors Scholars are eligible to apply.
※Considering the applicant's financial reasons and other condition, the university might recommend you to JASSO even if you do not meet the requirement of GPA. Students who applied for the first round cannot apply again.
愛媛大学の外国人留学生用の募集要項はこちら/ Guidelines & Forms For International Students of Ehime University
**申請期間は終了しました（7月15日）/Application period has ended (July 15)**
７．在留手続きについて/Residence Card Procedures
（※1月4日更新／Updated on Jan.4, 2021）
To International Students of Ehime University (on "Residence Track")
If you need a residence track "Pledge" issued by Ehime University, please use the following application form and guideline.
Regarding ones written in Chinese, we made a PDF file including both of the contents to show the characters correctly. You may use it if necessary.
1. Please download an "Application form for the Written Pledge (Residence Track)”. After reading carefully and confirming the content, please fill out, sign and submit the form to the international office by email () one month before you wish to enter Japan.
※Ehime University is responsible for your entry and quarantine opon entering to Japan. For this reason, the Japanese government requires the University to issue a pledge(=residence track) for each student newly entering Japan which states that it will make sure the student’s actions and health be closely monitored.
In order for Ehime University to issue a residence track, the university first require a students to submit a pledge stating that he/she follows the instructions of the University. Then, the University issues a pledge to the government.
These measures may seem invasive and strictly limit your actions during the quarantine, but we ask for your patience and understanding.
2. The University issues the Pleage (Residence Track) and send the copy of it to an applicant by email, if it is permitted under inevitable and urgent circumstances. Print out the required number of copies and apply for a visa at the Japanese Embassy/Consulate in your country.
※As this is an important document it takes a couple of days for the University to issue a Pleage (Residence Track). We may ask you for additional information, so please check your email inbox regularly.
3. When your visa is issued, please be sure to inform the international office. Then, the international office sends you the online management system link. Please be sure to register your flight information which you book by yourself, and then the travel agency will contact you and propose some hotels for 14 days quarantine around the airport you arrive.
4. From 14 days prior to arrival in Japan, please measure your body temperature every day and report it on the online system.
5. You may book your own flights to Japan and the post-quaratine transportation to Matsuyama. However, please use the online system to reserve and report the quarantine location and the transportation from the airport. You will need to make the payment on your own by your credit card on the online system.
6. You must have the Japan travel insurance for a month from the arrival date on the online system. Ehime University will do the procedure for you, please understand that the premium is to be deducted from the expected financial support by the university later.
※When you arrive in the university after your quarantine, you should go to the city office to get the national health insurance.
7. If you have any questions about your health, the WiFi quality or installing the required applications during the quarantine period, please ask on the online system.
Ehime University Alumni Association will pay for the usage fee of the online system.
Before requesting the Residence Track (pledge) to the university, please prepare to pay all the costs until arring at the university with your own money. If the university can give support for paying the costs the money will only be available upon arrival in Matsuyama.
When you have completed the procedure set forth by Institute for International Relations and the waiting quarantine period after your entry into Japan, Ehime University Foundation would give you the financial support of 80,000 yen.
You can apply for this financial support after completing the quarantine period. If your application is accepted, you will receive 74,935 yen in your bank account in Japan after deducting 5,065 yen for the travel insurance premium arranged by Institute for International Relations, from the total amount. Application Form for Financial Support to come to Japan
Procedures to enter Japan have been changing and may change again in the coming months. Please prepare well, and check for any updates. If you have questions, please contact the international office student exchange team.
Extension of the Period of Stay or Change of Status of Residence
1． Q. When Seikyou (the University Co-op) shops and restaurants will open?
→ A. From May 11 Seikyou Shops have been partially reopened.
You can pay in cash or use your meal card to buy obento, or takeout from the cafeteria and Seikyou shops. As the situation improves, services will gradually return to normal. Please understand that students are allowed on campus only to buy food..
Please wear a mask and use the hand sanitizing alcohol at the door. Make sure to maintain social distance when in line.
1st F Cafeteria Palto (Only takeout) 11:00-14:00
Seikyou Shop Emika (Obento, bread, onigiri, etc.) 10:00-14:00
・Tarumi Campus (Faculty of Agriculture)
Seikyou Shop Aguri (Obento, bread, onigiri, etc.) 11:00-14:00
・Shigenobu Campus (School of Medicine)
Seikyou Shop MyDO! (Obento, bread, onigiri, etc.) 9:30-14:00
Q．When can I use the campus library?
→ A．Ehime University has independently designated "special designated areas" and "designated areas" for the areas where the infection is spreading.
We strongly urge you to refrain from traveling to the specially designated areas, unless it is urgent and unavoidable. Students who have been staying in the specially designated areas should stay at home for 10 days after returning to Ehime. The absence from face-to-face classes during this period will be considered as "absence with a valid reason," so please follow the procedures of your faculty when you return to campus. *Specially Designated Areas and Designated Areas (Notice for Faculty and Staff)
Please refrain from traveling to the designated areas. If you travel to the designated areas, please observe your health, avoid contact with unspecified people, and take other actions to prevent the spread of infection for 10 days after returning to the prefecture.
If you travel outside of the prefecture, please take adequate measures to prevent the spread of infection.
Please act carefully by first checking the infection status in the prefecture you are going to and taking thorough preventative measures such as wearing a mask. Please refer to the Governor's message on the EPIC website below. これからも 注意(ちゅうい)する こと（EPICサイト）
Q. Where can international residents get a daily life information?
→ A．You can refer to the ＜List of Programs Available to International Students＞ on the website of MEXT (the Japanese Ministry of Education).
Q. Where can international residents get a daily life information?